This Employee Privacy Policy (“Privacy Policy”) explains what types of personal information, also referred to as personal data, we may collect about our employees, job applicants, and candidates and how it may be used.
In this Privacy Policy the terms “Illumina,” “we,” ”us,” and “our” refers to Illumina, Inc. and its affiliates and subsidiaries globally.
While this Privacy Policy is intended to describe the broadest range of our information processing activities globally, those processing activities may be more limited in some jurisdictions based on the restrictions of their laws. For example, the laws of a particular country may limit the types of personal information we can collect or the manner in which we process that information. In those instances, we adjust our internal policies and practices to reflect the requirements of local law.
Illumina is a global company with its headquarters in the U.S. To facilitate Illumina’s global operations, Illumina may transfer and access personal information from around the world, including from other countries in which it has operations. A list of Illumina’s global offices is available at www.illumina.com for reference. This means that personal information may be used, processed, and transferred to the United States and other countries or territories and those countries or territories may not offer the same level of data protection as the country where you reside, including the European Economic Area.
The website of Illumina (www.illumina.com) may have separate privacy policies and terms of use that apply to their use. Additionally, some of our products and services may have separate privacy policies and terms of use that apply to their use. Any personal information of you collected in connection with your use of those websites or products and services are not subject to this Privacy Policy.
If you are unsure how or if this Privacy Policy applies to you, please contact your Human Resourcesrepresentative.
In some cases, you may provide personal information to third parties with which Illumina works. This could be, for example, a third-party website where you can apply for a job at Illumina, can take advantage of services made available to our employees, or can manage stocks. The use of such third-party websites may be governed by separate terms of use and privacy policies which are not under our control and are not subject to this Privacy Policy. Please contact such third parties for questions regarding their privacy practices, as well as if you would like to have them delete your personal information.
Personal information, also known as personally identifiable information or personal data, for purposes of this Privacy Policy means any information that (i) directly and clearly identifies an individual, or (ii) can be used in combination with other information to identify an individual.
Personal information does not include such information if it is anonymous or if it has been rendered de-identified by removing personal identifiers.
Examples of personal information include:
Sensitive personal information is a subset of personal information that may be more sensitive in nature for the individual concerned.
We collect and maintain different types of personal information about you in accordance with applicable law. Some examples include:
Generally, we collect personal information directly from you in circumstances where you provide personal information (e.g., during the onboarding process, signing up for direct deposit, enrolling in benefits or services). However, in some instances, the personal information we collect has been inferred about you based on other information you provide us, through your interactions with us, or from third parties. When we collect your personal information from third parties it is either because you have given us express permission to do so, your permission was implied by your actions (e.g., your use of a third-party employee service made available to you by us), or because you provided explicit or implicit permission to the third party to provide the personal information to us
Where permitted or required by applicable law or regulatory requirements, we may collect personal information about you without your knowledge or consent.
We reserve the right to monitor the use of our premises, equipment, devices, computers, network, applications, software, and similar assets and resources. In the event such monitoring occurs, it may result in the collection of personal information about you. This monitoring may include the use of CCTV cameras in and around our premises.
Illumina may use your personal information in order:
Your personal information may be shared, including to our affiliates, subsidiaries, and other third parties, as follows:
You can ask to see the personal information that we hold about you. If you want to review, verify or correct your personal information, please submit a request via this web form.
When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you.
Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous. In the event that we cannot provide you with access to your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
We endeavor to ensure that personal information in our possession is accurate, current and complete. If an individual believes that the personal information about him or her is incorrect, incomplete or outdated, he or she may request the revision or correction of that information. We reserve the right not to change any personal information we consider is accurate.
If it is determined that personal information is inaccurate, incomplete or outdated, we will use reasonable efforts to revise it and, if necessary, use reasonable efforts to inform agents, service providers or other third parties, which were provided with inaccurate information, so records in their possession may be corrected or updated.
Except as otherwise permitted or required by applicable law or regulatory requirements, we will retain your personal information only for as long as we believe it is necessary to fulfill the purposes for which the personal information was collected (including, for the purpose of meeting any legal, accounting or other reporting requirements or obligations).
You may request that we delete the personal information about you that we hold. There are instances where applicable law or regulatory requirements allow or require us to refuse to delete this personal information. In the event that we cannot delete your personal information, we will inform you of the reasons why, subject to any legal or regulatory restrictions.
Please submit requests to access, delete, or correct your personal information via this web form. Any request by you to us to delete your personal information may not result in deletion of any information submitted by you to a third-party provider (e.g., First Advantage, HireVue, stock management service). If you require the third-party to delete any of your personal information, you must contact the third party directly to request such deletion.
In certain circumstances you may have provided express consent in connection with your providing certain personal information to us of for a specific use of your personal information. In certain countries you may have a right to withdraw that consent. Please submit requests to withdraw your consent via this web form.
If you have questions or concerns regarding the handling of your personal information please contact employeesvcs@illumina.com. Alternatively, you may report concerns or complaints, including information about potential data breaches involving personal information to the Legal Department at privacy@illumina.com.
You may also anonymously report violations of policy or law using Illumina’s third-party managed Compliance & Fraud Prevention Hotline. You can access the Hotline from www.illumina.com
This Privacy Policy is reviewed periodically to ensure it accurately captures all types of data collected or any additional or different processing of such data. We may, therefore, change this Privacy Policy at any time. The effective date of each version of this Privacy Policy is identified below.
We are committed to protecting the security of the personal information collected, and we take reasonable physical, electronic, and administrative safeguards to help protect the information from unauthorized or inappropriate access or use.
With respect to the personal information of our employees, Illumina, Inc. complies with the EU-US and Swiss-US Privacy Shield Framework and adheres to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability. To learn more about the Privacy Shield program, and to view our certification page, visit https://www.privacyshield.gov/.
In compliance with the Privacy Shield Principles, Illumina is committed to resolving complaints or concerns you may have about privacy or how your personal information is used (refer to the Requests to Access or Correct Information and Resolving Concerns sections of this Privacy Policy).
If your complaint is not satisfactorily resolved with us directly, you may contact our independent dispute resolution provider, the International Centre for Dispute Resolution/American Arbitration Association for resolution (http://go.adr.org/privacyshield.html).
Illumina, Inc. is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) with respect to the Privacy Shield. Under certain conditions you may invoke binding arbitration before the Privacy Shield Panel. Where applicable for employee matters, Illumina, Inc. commits to cooperation with the panel of the EU Data Protection Authorities (DPAs), the state or national data protection authority where the employee works or the Swiss Federal Data Protection and Information Commissioner (FDPIC), as applicable, to investigate unresolved complaints.
Notwithstanding any language to the contrary in this Privacy Policy, in cases of onward transfer to third parties of personal information of individuals received pursuant to the EU-US and Swiss-US Privacy Shield, Illumina, Inc. is potentially liable.
Effective May 25, 2018
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